Privacy Policy | Aenaos Thalassa

Introduction

The present website is a webpage presenting information about AENAOS THALASSA, a non profit company under the company title “AENAOS THALASSA NON PROFIT COMPANY” hereon referred to as “AENAOS THALASSA” . The aim of the website is to provide valid and to-date information to its visitors about the company’s actions as well as news/information posted on the world wide web or in hard-copy on a daily, weekly, monthly or any other frequency basis.

This website, the Company and its administrators do not bear any liability on the republished content found in other media sources.

The use of the present website www.aenaosthalassa.com (hereon “the Website”), as well as the terms and conditions of information provided by us are stipulated by the current document. By using the website, you agree with and are bound by the terms that follow.

The visitor/user of the services provided by the Website www.aenaosthalassa.com understands and accepts that the Website disclaims any liability related to the period of time, deletion or inability to store any user data.

The visitor/user retains the responsibility of accessing the services of the Website whereas said access may require payment of fees to third parties (e.g., internet service providers, charges for time spent on the internet). The visitor has the sole responsibility of paying such fees. Also, the visitor/user is solely responsible of his/her personal equipment and technical means that allow him/her to access the services of the Website.

Limitation οf Liability

Given the nature and the volume of the world wide web, under any conditions, excluding the case of gross negligence, the Website is not liable for any damage incurred by the visitor/user of its pages, services, choices and content which he accesses under his own initiative.

The content is provided to visitor/user without any declared or implied guarantee, in any way.

The Website does not guarantee that the pages, services, choices and content will be provided without interruption, error or that errors will be corrected. Also, it does not guarantee that the Website or any other related site of the servers through which these are provided to users, do not contain “viruses” or other malware content. The Website does not in any way guarantee the validity, completeness or availability of its content, pages, services, choices nor of their results. The cost of any corrections or services above is undertaken by the visitor/user and in no case the Website or the company administering it.

Disclaimer οf Liability for Information/Advice

The content and the information contained on the Website constitute a service to the visitor/user and generally to the community of users of the world wide web and naturally, cannot be taken as valid information and/or advice, nor do they imply any prompt to the visitor/user to specifically act or not based on them. The Website undertakes the collection, processing, and distribution of its re-posted content without in any case guaranteeing its perfection, completeness, sufficiency and generally its adequacy or lack of errors, especially because of the increased volume of information and the participation of third parties (private individuals or legal entities) in its primary production and collection. Some of the information on the Website are provided by third parties. The Website is in in no position to cross-check this information and does not guarantee its validity. Therefore, by using the Website’s services on their own initiative, visitors/users undertake the relevant responsibility of cross-checking the information provided.

Links to Other Websites

The Website or possible linked applications contain hypelinks redirecting visitors/users to other webpages. The Website does not check and is not liable whatsoever for the availability, the content, the privacy policy and protection of personal data, the quality and completeness of the services of third parties’ websites to which it redirects visitors/users via hyperlinks. Also, AENAOS THALASSA does not have administration rights over third parties’ websites to which it redirects visitors/users via links and is not responsible for their content. Links to other websites are provided with the purpose of facilitating visitors of the present Website, without implications relevant to any relationship of AENAOS THALASSA with the websites’ owners, nor guaranteeing the quality or validity of the information contained in third parties’ websites. Therefore, the Website must not be deemed as adopting or accepting the content or the services of websites to which it redirects its visitors/users or that it is connected to them in any way.

Intellectual Property, Industrial Design - Trademarks

Except explicit exclusions (intellectual property rights of third parties, associates and entities), the complete content of the Website, including videos, images, graphics, photographs, sketches, texts of the services provided and generally of all the files of the present Website, constitute intellectual property, registered trademarks, combined words and graphics and trademarks of services of the Website and are protected by the relevant to distinctive features of Greek, EU and of international conventions. Therefore, none of those in its whole or in part be sold, copied, transformed, reproduced, reposted or uploaded, transmitted or distributed in any way. The products and services contained in the present Website bearing the trademarks of other organizations, companies, associate entities unions or publications, constitute their intellectual and industrial property and therefore these bodies bear responsibility for said content.

The user agrees and accepts that he/she is not granted the right to reproduce, copy, sell, re-sell and/or in any way commercially exploit the sum or part of the content on the Website. If he/she does so, he/she agrees that he/she is solely responsible for possible financial damages.

The legal framework for intellectual and industrial property rights, trademarks or any other relevant laws of any country protect websites to which we redirect visitors/users to via links.

Redirection via links from the present Website does not preclude the application of the above laws by the owners of the latter in case they are violated during the use of material contained herein. In no case, does the existence of links imply the undertaking of responsibility on the part of AENAOS THALASSA for any misuse of the information contained on the above websites.

PRIVACY POLICY

With the present Privacy Policy, the Non Profit Company under the company name “AENAOS THALASSA NON PROFIT COMPANY” (hereon AENAOS THALASSA, the “Company”, “we” or “us”), situated in Piraeus (Mavromichali 3, P.C. 18545), is bound to provide the appropriate guarantees for the protection of your personal data and stipulates and notifies of the terms under which, acting as “Data Controller”, as determined by the GDPR 679/2016 and Greek Law 4624/2019, collects, stores, uses and generally processes your personal data which the Company collects when you visit, signup or use the Company’s Website (hereon “the Website”) and any possible mobile applications (heron “Apps”)

More specifically, the present Privacy Policy notifies you about the type of Personal Data we collect through the present Website, the reason we process the data, the way we handle it as well as your rights as per the GDPR EU 2016/679, Greek Law 4624/2019, and the current Regulatory Acts of the Personal Data Protection Authority.

This Privacy Policy is supplemented and constitutes a whole with all the policies that apply, as they are adapted to our individual relations with you.

PERSONAL DATA

The term "Personal Data" refers to information details of individuals, such as name, postal address, e-mail address, contact telephone number, etc., which can identify the subject of personal data, i.e., identify or can identify you, hereinafter referred to as "Personal Data".

PROCESSING OF PERSONAL DATA

Any action or series of actions performed with or without the use of automated means, on personal data, such as the collection, registration, organization, structure, storage, adaptation or modification, retrieval of information, use, disclosure by transmission, dissemination or any other form of disposal, association or combination, restriction, deletion or destruction.

COLLECTION PF PERSONAL DATA

The Personal Data we collect and process about you and other individuals may differ depending on the purpose for which we collect it, the nature of our collaboration or relationship with you, including our interactions and correspondence within the context of the realization of the Company's activities.

We only collect the absolutely necessary Personal Data, which are appropriate and clearly serving the intended purpose. This Data that we may collect and process includes the following categories of data:

a) When you fill in the online contact form or send an email to [email protected] and enter data, such as name, email and / or postal address, contact telephone (optional).

b) Internet activity information and traffic information of our website. In order to offer the best possible experience of the Website, we collect technical information about your internet connection and browser, as well as the country and phone code where your computer is located, the web pages that appear during your visit, and any search terms you choose.

In particular, we collect information about you and in particular the information you provide on the Website using the services available on the Website or any related applications (including the time, frequency and manner of the Services' use) when you use our Website which include your IP address and other Internet identifiers (as long as they constitute Personal Data) such as your social media username, if you choose to interact with us through these channels, to help us respond to comments or questions.

Upon visiting to the Website, the server logs your IP address in a special file (log file), which constitutes personal data, even if we are not able to identify you based on it. Logs help us record information about the type of browser you are using and other information such as the date and time of your visit to the Website, your geographical location, the type and version of your browser, the operating system, the source of redirection, the duration of your visit, the pages you visited and the navigation channels on the Website or in any connected applications.

Also, during your browsing the Website we collect data through cookies in order to improve the user experience and collect information about the traffic and the type of pages being navigated. For more information about the cookies used by the Website, please read our separate Cookies Policy.

The above data is stored on a ProWebSector server for sixty (60) days in order to ensure the security of networks and information from accidental events or illegal or malicious actions, which may jeopardize the availability, authenticity, integrity and confidentiality of stored data and the operation of the Website. More information about the web hosting provider certifications is available at the following link https://prowebsector.gr/terms-and-conditions. During the period of sixty (60) days, the files are accessed only by the authorized server administrator (server) and then the files are deleted automatically.

The Privacy Settings may be used to restrict the posting of user information on the Website or any connected applications and may be adjusted using the privacy settings on the Website or any connected applications. If the user submits personal information for publication on the Website or in any linked applications, this information will be published and used in accordance with the permission provided by the user. The Website will not make his/her personal information available to any third party for the purpose of direct marketing of the Website or any other third party.

c) information contained in, or linked to, any communication you have with the Website, or which you promote through the Website or any related applications (including the content of the communication and the metadata associated with that communication) . Conversations and communication data are not transferred to any third party.

(d) any other personal information you choose to post on the Website, and before disclosing any third-party’s personal information on the Website, you must first obtain the consent of that person, both for the disclosure as well as for the processing of his or her personal data; in accordance with this Policy.

e) When you voluntarily subscribe to the newsletter, you fill in your email address in the special field of the Website to receive updates on news, projects and actions, events and in general the non-profit actions of the Company. The newsletter is sent through the "Mailchimp" platform, which guarantees the protection of email addresses and other personal data.

f) Photos and videos, image data or video recordings created in connection with our activities.

LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA

In accordance with the applicable legislation on the protection of personal data, the processing of data is carried out, as the case may be, in accordance with the following legal bases:

- with your consent to the processing of your Personal Data for one or more specific purposes. The Website may use personal data for:

the management of the Website and any related/linked applications and activities
the personalization for the user of the Website and any connected applications
the enabling of the user to possibly use the services provided through the Website or any connected applications
sending notifications to the user which he has specifically requested to receive
sending newsletters to the user via e-mail, if he has chosen this option (he/she may at any time notify the Website that he no longer wishes to be a subscriber to the newsletter)
verifying compliance with the terms and conditions governing the use of the Website or any connected applications (including the control of personal messages sent through the Website or the personal messaging service of any linked applications).

- for our compliance with the obligations imposed on us by law.

- to satisfy the legal interests of the Company

WHY WE PROCESS PERSONAL DATΑ

Your Personal Data is collected for specified, explicit and lawful purposes and is not further processed in a manner incompatible with those purposes.

We collect and process your Personal Data:

for the fulfillment of the purposes of AENAOS THALASSA in accordance with its statutes, and in particular:
for your information about the activities of AENAOS THALASSA
for attending AENAOS THALASSA events
for your participation in AENAOS THALASSA activities
for the exploration of possible cooperation with AENAOS THALASSA
for the establishment and exercise of our legal rights to defend our legal interests, the management of our operations and the infrastructure of our information systems, in accordance with our internal policies and procedures, including those relating to the operation of information systems, hosting data and any related applications, data analysis, file management and internal control procedures, in the context of satisfying the legal interests of the Company.

COOKIES

The Website and any linked applications use cookies to identify the visitor / user of certain services and pages. Each visitor / user is requested to accept the use of Cookies in accordance with the terms of this Policy, the first time they visit the Website. By using the Website, and accepting this Policy, the visitor / user accepts the use of the Cookies by the Website in accordance with the terms of this Policy. For more information about the cookies used by the Website, read the separate Cookies Policy.

PERSONAL DATA PROTECTION

We are committed to safeguarding your Personal Data. The Website will take all organizational and technological precautions to prevent the loss, misuse or alteration of users' personal information. Access will only be granted to staff authorized and trained for this purpose.

The Website stores all personal information provided by users on secure servers (password protected and firewalls).

The user acknowledges that sending information via the internet presents inherent security problems and therefore the Website cannot guarantee the security of the data circulated through it. The user is responsible for maintaining the confidentiality of the password he uses to log in to the Website or to any connected applications. You will never be asked by the Website to provide this code (unless the user logs on to the Website or any connected applications).

Recognizing the importance of the security of your Personal Data, we have taken all appropriate organizational and technical measures to secure and protect your Data from any form of accidental or improper processing. We use the most modern and advanced methods, to ensure maximum safety.

The Company uses the appropriate technical and organizational measures, which comply with the data protection legislation for the protection of your Personal Data.

We have implemented the appropriate information security measures and procedures to ensure that your Personal Data is safeguarded. For example, we may use software for the protection against malware, firewalls, and data encryption technologies. However, no data transmission over the Internet or electronic data storage system can guarantee that it is 100% secure. In case you have indications that your communication with us is no longer secure, please inform us immediately at [email protected].

As mentioned above, the Website is hosted by Prowebsector. This encrypts all the Data you provide, including your name and address, so that they cannot be decrypted or modified while being transferred over the Internet. This process is achieved securely through encryption during their transfer to the Internet and the servers of the Company. These measures shall be reviewed and amended as necessary.

PERIOD OF RETAINMENT OF PERSONAL DATA

This Section sets out the policies and procedures for the protection of Personal Data, designed to ensure that the Website complies with its legal obligations regarding the retention and deletion of personal information. The personal information processed by the Website for any reason will not be retained for longer than is required for this purpose or purposes.

We retain your Personal Data for as long as necessary to fulfill the purposes set forth in this Privacy Policy (unless a longer retention period is required by applicable law) This generally means that we will retain your Personal Data for as long as is absolutely necessary either to fulfill the purpose for which you provide it to us or in accordance with applicable law, possibly for a longer period than is necessary for the purpose, in order to comply with our legal obligations or to defend the legitimate interests of the Company. At the end of this retention period, your data will be deleted completely or anonymously, for example by aggregation with other data, so that it can be used in an unrecognizable way for statistical analysis and business planning. A destruction protocol will be drawn up for this purpose.

By way of derogation from the provisions of this Section, the Website maintains documents (including electronic documents) that contain personal data:

to the extent required by law
If those in charge of the Website consider that these documents are relevant to any existing or potential legal / judicial proceedings
To consolidate, exercise or protect its legal rights

SERVICES AND PAGES OF PERSONAL CHARACTER AND CONTENT

The user understands and accepts that the Website may adopt new terms of use of its services, including the time limit of 5 (five) years to be maintained in the Website services, e-mails, and / or any other content posted and / or posted by the user.

ARE YOU OBLIGED TO PROVIDE US WITH YOUR PERSONAL DATA?

The provision of Data to the Company may be necessary to achieve the purposes set out in this Privacy Policy or be optional. The mandatory or optional nature of the Data provision is indicated by an asterisk (*) next to the personal data of a mandatory nature. If you refuse to provide the information that is marked as mandatory on the Website, it will be impossible to achieve the main purpose for which the specific Data is collected, and it may, for example, make it impossible for the Company to fulfill the services available on its Website.

The provision of additional Data to the Company, beyond those that are marked as mandatory, is optional and does not affect the main purposes of Data collection, as their provision serves only to optimize the quality of services provided by us.

USER / SUBJECT PERSONAL DATA RIGHTS

The Website gives visitors/users the right to delete their Personal Data, to correct and / or update their Personal Data and / or to deactivate their registration, at any time, by sending a relevant email to the Website.

User / Subject Personal Data Rights

Right of access to your Personal Data

This means that you have the right to be informed by us if we process your Data. If we process your Data you can request to be informed about the purpose of processing, the type of your Data we hold, with whom we share it, how long we store it, if automated decisions are made, but also about your other rights, such as correction, deletion of data, restriction of processing and submission of a complaint to the Personal Data Protection Authority.

Right to correct inaccurate Personal Data

If you find that there is an error in your Data you can request us to correct it (eg name correction or change of address notification).

Right to delete / right to be forgotten

You can ask us to delete your Data if it is no longer necessary for the above-mentioned processing purposes or you wish to revoke your consent in case this is the only legal basis.

Right to Portability your Data.

You can ask us to receive in readable form the Data you have provided or ask us to pass it on to another Controller.

Right to restrict processing.

You can ask us to restrict the processing of your Data for as long as your processing objections are pending.

Right to object and revoke consent to the processing of your Data.

You may object to the processing of your Data and we will stop the processing of your Data unless there are other compelling and legitimate reasons prevailing over your right. If you have given your consent to the collection, processing and use of your personal data, you may revoke your consent at any time with future effect:

In cases where we process your Personal Data based on our legitimate interest, you can ask us to stop for reasons related to your personal situation. We must then do so if we do not believe we have a legitimate compelling reason to continue processing your Personal Data.

EXERCISE OF USER / SUBJECT PERSONAL DATA RIGHTS

To exercise your rights, you can submit a request to us at [email protected] entitled "Exercise of Rights" and we will review it and answer you as soon as possible.

Identity check

To protect the confidentiality of your information, we will ask you to verify your identity before making any request under this Privacy Policy. If you have authorized a third party to submit a request on your behalf, we will ask him/her to prove that he has your permission to act for this purpose.

ANSWER TO YOUR REQUESTS

We respond to your requests without delay, and in any case within (1) one month from the time we receive your request. However, if your Request is complex or the number of your requests is large, we will inform you within the month if we need to receive an extension of another (2) two months within which we will respond to you.

APPLICABLE LAW WHEN PROCESSING YOUR DATA

Applicable Law is the Greek Law, as formulated according to the General Regulation for the Protection of Personal Data 2016/679 / EU, and in general the current national and European legislative and regulatory framework for the protection of Personal Data.

Any dispute arising out of or in connection with the protection of your Personal Data is subject to resolution in the competent Courts of Piraeus.

WHO CAN YOU ADDRESS IF WE VIOLATE THE APPLICABLE LAW FOR THE PROTECTION OF YOUR PERSONAL DATA?

You have the right to submit a complaint to the Personal Data Protection Authority (postal address 1-3 Kifissias, PC 115 23, Athens, tel. 210. 6475600, e-mail address [email protected]), if you think that the processing of your Personal Data violates the applicable regulatory framework for the protection of personal data.

TRANSFER AND DISCLOSURE OF PERSONAL DATA

In connection with the purposes described above, we may share your Personal Data with third parties, such as:

Third party service providers, such as legal and other consultants providing security and facility management services and other third parties with whom we work to fulfill the Company's activities.
Public and judicial authorities: We may disclose your Personal Data to public and judicial authorities (including, but not limited to, the courts, regulators, tax authorities and public prosecutors).

The Website is bound to not sell, rent or in any way publish and / or disclose the personal data of the visitors / users of the Website to any third party.

The Website may disclose users' personal information:

to the extent required by Law
in connection with an existing or potential legal proceeding
any person who reasonably believes that he is entitled to recourse to a court or other competent authority for the disclosure of personal information, when it is reasonably necessary.

Except as provided in this Policy, the Website will not transfer users' personal information to third parties.

17. APPLICABLE LAW AND OTHER TERMS

The above terms and conditions of use of the Website, as well as any modification thereof, are governed by and supplemented by Greek law, European Union law and relevant international conventions, and the competent Courts for resolving any dispute are the Courts of Piraeus. Should any provision of the above terms become contrary to Law, it automatically ceases to apply, without in any way affecting the validity of the other terms.

This document constitutes the entire agreement between the site and the visitor / user of its pages and services and binds only them. No amendment to these terms will be considered and will form part of this agreement unless it has been made in writing and incorporated into it.

These terms of use prevail over any other terms and are applicable to all services without exception and any linked applications of the Website, without the need for other specific terms. The Visitor/User who uses this Website and its services is presumed to have unconditionally accepted these terms.

The Website may update this Policy from time to time by posting the new version on the Website or in any linked applications.
The user ought to check this page regularly to ensure that he / she agrees to any changes to the terms of this Policy.
The Website may notify users of changes to this Policy (either via email or through the Website's personal messaging service or any related applications).
If a visitor / user does not agree with the terms of protection of personal data provided herein, they must not use the services of the Website.